Manage several warehouses or storage locations, track every item in those warehouses, place a control system in place where each and every item is signed off by an authorized person, before it is taken out
Warehouse Management System
Top Warehouse Management System (TMS) is an application that allows you to track goods across your business’s supply chain. It optimizes the entire spectrum from order placement with your vendor to order delivery to your customers, mapping complete journey of a product
Through accurate tracking of goods, businesses can minimize waste, analyze trends, and make better investment decisions.
Keep up with your stock availability and ensure it is always at an adequate level. The system gives a notification when the inventory is running low so you can immediately re-order.
Inventory Assets – Be informed of the value (Total Amount) of your stock at any given time. TMS helps you become more proactive when planning and forecasting your inventory needs. Avoid financial losses due to human errors, excessive stock storage, unnecessary purchases.
Manage the list of of goods (type, group, sub group, unit, color, body, size, category, model, manufacturer, warranty). You will also be able to tell the location of each item, e. g if you have several storage areas within your warehouse, you can know the exact place where the item is stored.
Set the profit rate that can be applied on each item. From the profit rate, the selling price can be calculated in two ways: according to the profit margin of the buying price or the profit margin of the selling price.
Based on the profit ratio of each item, the purchase price and the selling price in the period you can calculate the profit rate of the current inventory value of each item
Purchase Order – You can raise a purchase order from the system, and create an import slip ( a confirmation slip of ordered item and selection of which warehouses they are to be stored) when purchases arrive at warehouse
Get the details of each item in the store house, when the items arrived, the store they were kept, how many are left, and transaction history
Import Goods – When goods arrive, define which stores or warehouses they will be stored, print import slip or generate data from the purchase order. You can set a digital signature for authorization after inspection
Export Goods – Sell goods in volumes, selecting which warehouses they are coming from
Internal Transfer – Transfer goods between different warehouses, internally with levels of controls and authorizations
Loss and Adjustment – Set a system in place for official & authorized channel for adjustment of stocks and losses
Warehouse Report – Get detailed report of each warehouse eg opening stocks, closing stocks and sales
Stock Taking – Take stocks of items; deriving quantities sold from opening and closing balances. Compare numbers from stock counts with those from sales to determine variances (ideal for fast moving goods)
Invoices – You can either create invoices directly from the system, by pulling up the items from the inventory or from Point of Sales. Record payment and payment types, transactions ID and where the money is banked. Send estimates
Point of Sale – You can make your sales from point of sales or export slips. The point of sale shows the locations of the items
Customer Account – In case you have repeat customers who buy on credit on regular basis, they can have an account in order to track their invoices, print their statements or even pre-fund their accounts
Tickets – Your customers can open a ticket which will be responded to by a member of staff
Leads – Create all your leads in one place so that you can email or text them from time to time. When a lead purchases from you, you can convert them into customers. Ability to auto import leads from email, add notes, create proposals. Organize your leads in stages and change stages easily with drag and drop.
Financial Report – From the dashboard you will be able to track where your money is, payment types eg Mpesa,Cash, Invoices, Cards etc
Integrations – You can integrate with Quick Books Accounting so that you can generate more financial reports, Tax/VAT Reports
Calendar – Use a powerful calendar feature, together with To do task lists, to manage and plan work with your staff
Web Portal – You can create a portal of your products that you can share with your customers through your social media networks, and also collect leads right into your warehouse system